How Gifts Are Received and Disbursed by the GBC
Gifts Received by the GBC:
Gifts sent to the Convention should be accompanied by a Gift Remittance Form. We will send a supply of these forms and return envelopes for your use. The gifts should be designated on the form to ensure proper credit to your church or mission. Several blank spaces on the bottom of the form are available for special gift designations. Each time a gift is sent to the GBC, the following should be done:
1. Separate checks for each gift designation are unnecessary
2. Make sure the Remittance Form balances to the check(s)
3. Make checks payable to Georgia Baptist Convention
4. Mail the original Remittance Form and the check to ATTN.: Chief Financial Officer, in the enclosed return envelope and keep the church copy for your records.
When you need more forms, simply contact the Convention Financial Services, and a new supply of forms will be sent.
Verification of Receipts:
Annually, The Christian Index prints a detail of all churches by association and the amount of their year to date gifts. Please check your records against the figures in the index. Remember, there will be a delay from time the check is written and when it is actually received by the Convention, which may cause some differences in the church records and the Conventions. Our financial year is January 1, to December 31. Additionally, the GBC sends out a quarterly detail of gifts to each church to ensure accountability and accuracy.
You may also contact the Convention Financial Services any time to obtain a detail of the church's giving records.
Disbursement of Gifts:
Monthly, all gifts received by the Convention are disbursed in accordance with the church's designations. Cooperative program gifts are distributed based on the Convention approved budget and all designated gifts are distributed directly to the respective agencies. The GBC does not deduct any amounts from any gifts for administrative purposes. If there is ever a discrepancy in the church gift form and the check we make every effort to contact the church prior to processing the gift, otherwise the church will be contacted by letter for any clarification.
If you have any questions about gift receipts and disbursements, call us at (770) 936-5354, send us an e-mail firstname.lastname@example.org or write to:
Georgia Baptist Convention
Attn: Financial Services
6405 Sugarloaf Parkway
Duluth, GA 30097